Privacy Policy

Lemur Law acts as a data processor, meaning we process personal data on behalf of and under our clients' instructions, who are the data controllers. As a data processor, we do not have direct control over the purposes for which your data is processed but instead adhere to the directives provided by our clients. Lemur Law is not a law firm that does not provide legal services; rather, we provide technological tools to facilitate efficient legal documentation management.

Lemur Law has created this Privacy Policy to demonstrate our commitment to privacy. Due to the sensitive nature of the information we collect from our users, including material, non-public information, confidential information about corporate activities, fee and service information, contractual information, legal and regulatory information, and personal information such as addresses, phone numbers, we believe it is important to satisfy strict privacy requirements. The following section describes the information we collect from you and indicates the primary purposes why we collect each type of information from you. If we use your information or disclose or distribute your information to third parties for a purpose unrelated to our applications, we will notify you by email of your right to opt out of that use, disclosure, or distribution beforehand. The Choice/Opt-Out Section below will govern your right to opt out.

Personal Information

• Full names of users, clients, or stakeholders.
• Email addresses, phone numbers, and mailing addresses.
• Professional roles of users or clients, especially those involved in board and committee activities.
• Username and password for accessing the website or application.
• Message content in our Contact Us form.

Professional Information

• The name of the organization or entity users represent.
• Physical address of the user's organization.
• Details of the board or committee membership, including roles and responsibilities.
• Records of attendance, roles, and contributions during board and committee meetings.

Board and Committee Meeting Information

• Topics, points of discussion, and objectives outlined before the meeting.
• Documents provided before or during the meeting.
• Decisions made during meetings, including voting results and consensus.
• Detailed records of discussions, decisions, and actions taken during meetings.
• Personal notes and comments made by participants during meetings, including those taken by corporate secretaries.

Application Usage Data

• Logs of user interactions with the application, including timestamps and actions performed.
• User-defined settings and preferences within the application.
• Automatic collection of error logs and crash reports to improve application performance.

Technical Information

• Type of device used to access the website or application, including operating system and browser type.
• The user's IP address used to access the service.
• Information collected via cookies and similar technologies for session management and personalization.

Communication Data

• Information provided during customer support interactions, including chat transcripts, emails, or phone calls.
• Data collected through user feedback forms, surveys, and questionnaires.

Financial Information

• If applicable, details related to payment transactions, including billing address and payment methods.
• Records of invoices and payment status for services rendered.

Compliance and Regulatory Information

• Information collected to ensure compliance with legal obligations, such as Know Your Customer (KYC) and anti-money laundering (AML) regulations.
• Documentation of user consent for data processing activities.

Third-Party Information

• Data shared with or received from third-party services integrated with Lemur Law's applications.
• Details of how users were referred to the service, including referral links or codes.

Other Information You May Provide to Us When You Interact with Lemur Law in Other Ways.

You may voluntarily provide us with information when you interact with us in other ways, such as when you directly interact with Lemur Law staff. Lemur Law may process:

• Your requests, questions, and responses to us via forms or email.
• Information to verify your identity.

Information Automatically Processed When You Visit Our Websites. We may also collect the following:

• Metadata and inference information related to your use of Lemur Law's websites.
• Internet network activity, cookies, and similar tracking technologies, including data our servers automatically record, such as your web request, IP address, browser type, and settings, referring/exit pages and URLs, number of clicks, date and time stamp information, language preferences, and other such information. Please visit our Cookie Notice for more information about the types of information we collect via cookies, including information about advertising and analytics, and how we use it.
• Information about how you interact with our marketing websites, like www.lemur.law, such as where you click, how long you visit a page, your scrolling, mouse hovers, and other data to help us better understand your experience and provide you with the best user experience
• Device information and activity when you use Lemur Law's web pages or correspondence via a mobile device, such as the type of device you are using, device IDs, operating system version, and mobile network information, which may include your mobile phone number.
• Derived device geolocation information, such as approximate geographic location inferred from an IP address

Information about your contacts, if you choose to provide it. As described below in more detail, we use your IP address to help diagnose problems with our server and to administer our products and websites. Your IP address may be used to help identify you, track activity within our site, and gather broad demographic information. Our Web server will collect IP information.

Cookies. We collect this Usage Information using cookies and pixel tags (web beacons or clear gifs). Cookies are small packets of data that a website stores on your computer's hard drive so that your computer will “remember” information about your visit. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of website users. You can reject cookies by following the directions in your Internet provider’s “help” file. If you reject cookies, you may still visit the Site but may be unable to use some areas of the Site.

Lemur Law, or its third-party vendors, collects non-identifiable and personal information through various technologies, including “cookies". A cookie is an alphanumeric identifier a Web site can transfer to your hard drive through your browser. The cookie is then stored on your computer as an anonymous tag identifying it. Lemur or its third-party vendors may send cookies. You can set its browser to notify you before a cookie is received, allowing you to decide whether to accept it. You may also set your browser to turn off cookies; however, some Web sites may not work properly.

We use different types of cookies and similar tracking technologies on our website, including:

• Session Cookies: These temporary cookies expire once you close your browser. They are used to maintain session information and ensure a smooth browsing experience.
• Persistent Cookies: These cookies remain on your device for a set period or until you delete them. They are used to remember your preferences and provide personalized content.
• Analytics Cookies: These cookies collect aggregated information about how visitors use our website, allowing us to improve its functionality and user experience.
• Advertising Cookies: We use these cookies to deliver relevant advertisements to you and measure the effectiveness of our marketing campaigns.

You can control the use of cookies through your browser settings. However, please note that disabling cookies may affect your ability to use certain features of our website.

Shine the Light Law. Under California Civil Code Section 1798.83, California residents with an established business relationship with us may opt out of our sharing their contact information with third parties for direct marketing purposes. If you are a California resident and wish to opt out, please e-mail info@lemur.law.

Lemur Law uses your information to facilitate our applications and services, communicate with you, for security and fraud prevention, and to comply with the law. We may process your information to:

Provide Applications and Services to You and Operate Our Business

• Maintain, provide, and improve our applications and services
• Help us better understand user interests and needs, and customize Lemur Law for you
• Analyze and research how you interact with our websites
• Protect Lemur Law and you, for example:
  • Securing our systems and products against fraud or unauthorized activity
  • Identifying, troubleshooting, and fixing bugs and errors
  • Complying with global laws and regulations
• Investigate (in good faith) alleged violations of our Terms of Service
• Comply with a valid legal subpoena, request, or other lawful process that meets the requirements of our Law Enforcement Guidelines or that we otherwise determine is necessary to respond to
• If you utilize the services of Lemur Law as part of an organization, company, or academic institution, Lemur will process your personal information as required by our contract with your organization or academic institution. Those contractual terms may differ from, and take precedence over, the uses described in this Privacy Policy.

Other Uses

In addition, we use information about your use of Lemur Law, information (such as your email address and name), and information related to third-party integrations to:

• Communicate with you:
  • About Lemur Law by phone, text, email, or chat.
  • To share important notices and updates and other necessary notices such as security and fraud alerts.
  • To advertise or market Lemur Law services to you. You can unsubscribe from promotional communications at any time.
• Provide webinars or public presentations.
• Process your information at your direction.

Provide You with Support and Get Your Feedback

• Respond to your requests for information
• Help identify and troubleshoot any issues with your account and answer your questions
• Resolve support requests
• Provide you with reports about usage
• Survey your opinions through surveys, research studies, and questionnaires

Combined Information

• Unless otherwise prohibited by law, we may combine the information we collect through your use of our services with information that we receive from other sources, both online and offline, and use that combined information as set out above.
• We may aggregate or de-identify information related to your use of Lemur Law (such as how many tasks or projects you created) so that such information can no longer be linked to you or your device. We may use such aggregated and de-identified data for any purpose, including but not limited to research and marketing purposes, and may also share such data with any third parties, including advertisers, promotional partners, sponsors, event promoters, and/or others.
• Legal bases for processing. For more information about the legal bases Lemur Law relies on to process your information, please visit Other Important Information.

The notes, minutes, and other information collected during board and committee meetings are used to streamline the documentation process within our applications. This data is securely stored and accessible only to authorized users within your organization. We implement industry-standard security measures, such as encryption and access controls, to protect this sensitive information from unauthorized access or disclosure.

Depending on your jurisdiction, Lemur Law processes your information based on one or more of the following legal grounds:

• Consent: We may process your data when you have given us explicit consent for specific purposes (e.g., receiving marketing communications).
• Contractual Necessity: Processing is necessary to fulfill our contract terms with you or your organization (e.g., providing access to our applications).
• Legitimate Interests: We may process your data based on our legitimate interests, such as improving our services, provided that your rights and freedoms do not override these interests.
• Compliance with Legal Obligations: We may process your data as necessary to comply with our legal and regulatory obligations.

We need to share the information we collect about you to make our products and services run smoothly and to operate our business under the following conditions:

• Service Providers and Sub-processors. We may provide access to or share your information with select third parties that use the information on our behalf to assist in providing Lemur Law's services and website. These third parties provide various services to us, including, sales, marketing, provision of content and features, advertising, analytics, research, data storage, security, fraud prevention, and other services.
• Advertising and Marketing. We may provide information collected when you visit a Lemur Law website (such as email addresses) to service providers, who may “match” this information in de-identified form to cookies (or mobile ad identifiers) and other proprietary IDs, to provide you with more relevant Lemur ads when you visit other websites.
• Business Transfers. If the ownership of all or substantially all our business changes, or all or some of our assets are sold as part of a bankruptcy or other proceeding, we may transfer your information to the new owner so that the services can continue to operate. In such a case, your information would remain subject to the promises and commitments contained in this Privacy Policy until the acquiring party updates it. If such a transfer is subject to additional mandatory restrictions under applicable laws or agreements, Lemur will comply with those restrictions.
• Compliance with Legal Obligations. To comply with a valid legal subpoena, request, or other lawful process that meets the requirements of our Law Enforcement Guidelines. We will notify individuals or customers of that request unless we are prohibited from doing so by law or court order or there are exceptional circumstances, such as an emergency involving the risk of bodily injury or death to a person or group of people or potential harm to minors.

We use and share the categories of information we collect from and about you consistent with the various business purposes we discuss throughout this Privacy Policy. We do not share your information with third parties for their direct marketing purposes. We do not sell your information as defined under applicable law.

Third-Party Service Providers: Lemur Law engages with a select group of third-party service providers to assist in delivering our services. These include:

• Cloud Storage Providers: To securely store and manage your data.
• Analytics Services: To analyze usage data and improve our applications.
• Marketing and Advertising Partners: To help deliver relevant content and promotions.
• Payment Processors: To facilitate financial transactions securely.

These third parties are contractually bound to adhere to the same level of data protection as Lemur Law and may only process your data as directed by us.

If we transfer your personal data outside the jurisdiction in which it was collected (e.g., outside the European Economic Area), we will ensure that appropriate safeguards are in place to protect your data. These safeguards may include:

• Standard Contractual Clauses: We may implement standard data protection clauses approved by relevant regulatory authorities to ensure your data is adequately protected.
• Privacy Shield: For transfers to the United States, we may rely on the Privacy Shield framework (or any successor framework) where applicable.
• Binding Corporate Rules: Where applicable, we may adopt Binding Corporate Rules to ensure your data is protected within our corporate group.

Lemur Law's websites have security measures to protect the loss, misuse, and alteration of the information under our control. All user data is stored on our servers. The user may request, via email, additional information about Lemur Law's security practices. The requested security information will be made available to the user via email, at our discretion.

Lemur Law is committed to protecting your data through a combination of technical, administrative, and physical safeguards. These measures include:

• Encryption: We use encryption technologies to protect data in transit and at rest.
• Access Controls: We restrict access to your data to authorized personnel only, based on the principle of least privilege.
• Regular Security Audits: We conduct regular security audits and vulnerability assessments to identify and mitigate potential risks.
• Incident Response: We have a comprehensive incident response plan in place to quickly address any security breaches and minimize their impact.

Lemur Law is not responsible for inaccuracies in data provided by third parties. You may review your data by emailing Lemur at info@lemur.law.

Lemur Law retains your personal data only for as long as necessary to fulfill its collected purposes or to comply with legal obligations. Our retention periods are determined based on the following criteria:

• Contractual Requirements: Data is retained for the duration of your contract with us and as required to fulfill our obligations.
• Legal Compliance: We retain data for as long as necessary to comply with applicable laws and regulations.
• Business Needs: We may retain data for a reasonable period to meet our legitimate business needs, such as auditing and reporting.

After the retention period expires, your data will be securely deleted or anonymized.

Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: The right to request access to the personal data we hold about you.
• Rectification: The right to request correction of any inaccurate or incomplete data.
• Erasure: The right to request the deletion of your personal data under certain circumstances.
• Data Portability: The right to request a copy of your data in a structured, commonly used, and machine-readable format.
• Restriction of Processing: The right to request that we limit the processing of your personal data under certain conditions.
• Objection: The right to object to processing your personal data based on legitimate interests or for direct marketing purposes.
• Complaint: The right to lodge a complaint with a supervisory authority if you believe we have infringed your data protection rights.

Lemur Law allows users to opt out of receiving communications from our website. This website allows users to remove their information from our database to avoid future communications or no longer receiving our service. You can send an email to info@lemur.law to opt out.

If we experience a “change in control” (defined below), we may amend our information practices as described in this privacy policy. We will post a notice on our website’s home page or a link to a notice describing how we will amend our Privacy Policy. If you do not agree to our amended Privacy Policy, you may contact us as described in this privacy policy, and we will allow you to opt out of the proposed amendments to our Privacy Policy concerning the information we have previously collected from you.

“Change in control” means any of the following events:

• we undergo a reorganization, merger, consolidation, acquisition or other restructuring involving all or substantially all of our voting securities and/or assets, by operation of law or otherwise;
• we become insolvent;
• we make a general assignment for the benefit of creditors;
• we suffer or permit an appointment of a receiver for our business or assets;
• we become subject to any proceedings under any bankruptcy or insolvency law, whether domestic or foreign; or
• we are liquidated, voluntarily or otherwise.

We will update this Privacy Policy to ensure it accurately reflects our data collection and use practices, our amazing features, technological advances, or as applicable law requires. We will comply with applicable legal requirements regarding providing you with notice and/or consent when we make such changes, depending on the type of change made.

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this website, you can contact Lemur at info@lemur.law.